Streamline Your Express Shipping with a Clear, Efficient Process

Navigating the complexities of international express shipping requires precision at every step—from pickup and documentation to customs clearance and tracking. For US and European businesses shipping globally, understanding this end-to-end process prevents delays, avoids unexpected fees, and ensures smooth door-to-door delivery. Here’s a transparent, phase-by-phase overview of how professional express shipping works.

Step 1: Pickup & Collection

• Scheduling: Drivers are assigned based on pickup address, contact details, number of packages, and requested pickup time.

• Follow-Up: If pickup isn’t completed the same day, a reminder is sent the following day to prevent missed collections.

• Remote/Low-Volume Locations: For distant pickups with few packages, we coordinate with clients to:

  • Ship via local courier

  • Consolidate with other pickups the next day

  • Add a surcharge for exclusive long-distance service

Step 2: Documentation & Invoice Preparation

Once goods arrive at the warehouse:

• Clients are prompted to submit a proforma invoice

• Courier tracking numbers are collected for registration and monitoring

• Invoices are generated, reviewed, and shared in the operations group with clear notes

Invoice Requirements:

• Consignee Details: Must be complete and country-specific

• Private Addresses: Require DDP (Duty Prepaid) terms—consignee info must match the client’s

• High-Value Items: e.g., watches, must be declared separately

• Sensitive Products: Description adjustments may be required (see product guidelines)

• Low-Declaration Risks: France, Germany, and UK shipments are closely monitored—declare between $50–100 per item to avoid inspection

• High-Value Shipments: Over $5,000 require full importer information

• Remote Areas: Confirm postal codes in advance to avoid surcharges or failed delivery

• VAT Compliance: Use the client’s registered VAT number when required

Step 3: Customs Declaration & Key Considerations

Common Customs Issues:

• Brand or model discrepancies

• Overly broad origin declarations (specify city/region, not just province/country)

Product-Specific Requirements:

• Cameras: Declare brand, model, and megapixels

• Speakers: Specify with/without cabinet, single/dual speaker, brand, model, and speaker size (required for dual speakers)

• Multiple Items: Additional page fee applies for invoices with 5+ product lines

Step 4: Tracking & Support Tools

Logistics & Tracking Portals:

• Primary: www.fbashipping.com / www.forestshipping.com

• Japan Special Line: http://www.sgx-th.com/

Global Courier Tracking:

• UPS: https://www.ups.com/cn

• DHL: http://www.cn.dhl.com/zh.html

• TNT: http://www.tnt.com.cn/

• FedEx: http://www.fedex.com/cn/

Air & Global Tracking:

• Air Cargo: http://www.track-trace.com/aircargo

• Worldwide: http://www.yatrack.com/lang_zh/

Remote Area Surcharge Checks:

• FedEx: Zipcode OPA/ODA List

• DHL: Remote Area Service List

• UPS: Service Guide Surcharge Tool

HS Code Lookup:

• Mainland China: http://www.i5a6.com/hscode/

• Hong Kong: http://www.censtatd.gov.hk/trader/hscode/index_tc.jsp

Why a Structured Shipping Process Matters

• Prevents Delays: Accurate invoices and complete customs forms keep shipments moving

• Reduces Costs: Correct classification and declaration avoid fines, surcharges, and returns

• Adds Visibility: Real-time tracking and clear communication ensure full supply chain transparency

Ship Smarter with Expert Support

Don’t leave your international express shipments to chance. From pickup and paperwork to customs and delivery, we ensure a seamless, fully managed process tailored to your business needs.

>> Get a Free Express Shipping Process Review!

Contact us today for a personalized consultation—let’s optimize your shipping workflow for speed, compliance, and cost efficiency.